Director of Finance and Operations

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Director of Finance and Operations based in United States. This senior leadership role will oversee the financial, administrative, grants, and operational systems that support a mission-driven organization. You will work closely with executive leadership, staff, external finance and HR partners, contractors, and vendors to ensure strong organizational performance. The position combines strategic financial management with hands-on ownership of budgets, reporting, grants, contracts, compliance, and administrative processes. You will help strengthen internal controls, improve systems, and ensure the organization has the infrastructure needed to grow effectively. The role offers broad visibility and the opportunity to influence how resources are managed and operational priorities are executed. Success will require strong judgment, exceptional organization, attention to detail, and the ability to manage multiple priorities independently. You will join a collaborative, virtual environment where operational excellence directly supports meaningful mission-driven work. Manage the organization’s relationship with its professional employer organization, including payroll, benefits, paid time off tracking, performance reviews, onboarding, and offboarding. Maintain and improve shared digital information management, filing systems, financial records, administrative documentation, policies, procedures, and compliance records. Coordinate team meetings, retreats, performance review cycles, and related administrative processes. Oversee subscriptions, IT and administrative systems, contractors, vendors, and external service providers, ensuring performance against agreed scopes of work. Support pre- and post-award grant processes for incoming and outgoing grants, maintaining systems for deliverables, reporting deadlines, payments, and required documentation. Manage and track contracts with consultants, subrecipients, and vendors from development through completion and close-out. Lead financial reporting requirements associated with regranting and subaward monitoring while maintaining complete and accurate records. Manage external bookkeeping and accounting partners to ensure effective financial controls, accurate records, and reliable financial operations. Lead the annual organizational budgeting process and provide regular budget tracking and financial reports to budget owners, executive leadership, the Board, and funders. Oversee expense coding, allocations, reimbursements, monthly reporting, and other core financial processes. Monitor expenditures against grant budgets and prepare accurate financial reports for internal and external stakeholders. Ensure compliance with financial policies and applicable laws and regulations, while developing or improving internal controls and operational procedures as needed. Provide operational information and materials to executive leadership and the Board to support organizational planning and decision-making. Manage consultants and contractors supporting finance and administration and continuously identify opportunities to improve efficiency, systems, and resource allocation. Requirements 10+ years of relevant experience managing financial functions and organizational administration, ideally within a nonprofit environment. Demonstrated experience with financial processes, grant budgets, grant accounting, contracts, and organizational administration. Strong understanding of nonprofit operations, accounting, financial reporting, and compliance requirements. Experience managing restricted funding and grant-related financial reporting is a plus. Proven ability to independently own and drive complex finance and administrative functions from planning through execution. Strong organizational, project, and task-management skills with exceptional attention to detail and the ability to con