Recruiting and HR Administrator

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Recruiting and HR Administrator based in the United States. This role serves as a key operational partner across both recruiting and human resources, keeping people processes organized, accurate, and moving forward. You will coordinate recruiting activities from job posting and candidate screening through interviews, offers, and pre-boarding. You will also support core HR administration, including HRIS management, employee records, onboarding, reporting, and compliance tracking. The position requires strong ownership, as you will be expected to identify bottlenecks, follow up proactively, and resolve routine issues without waiting for direction. You will act as a trusted first point of contact for candidates, employees, and managers while escalating sensitive or complex matters appropriately. With approximately 60% recruiting operations and 40% HR administration, the balance of responsibilities will adapt to hiring needs and business priorities. This remote or hybrid opportunity is ideal for a highly organized, discreet, detail-oriented professional who thrives in a collaborative and fast-moving environment. Manage recruiting operations from requisition launch through candidate start date, including drafting, formatting, publishing, refreshing, and closing job postings across relevant career sites, job boards, LinkedIn, and professional or diversity-focused channels. Ensure job postings contain required compliance, pay-transparency, equal employment opportunity, and applicable preference language before publication. Review applications against documented, job-related criteria, conduct initial candidate screens, assess qualifications and availability, and provide hiring teams with concise recommendations. Coordinate phone, virtual, and in-person interviews across candidates, hiring managers, and technical panels in multiple time zones, including confirmations, agendas, interview materials, and feedback follow-up. Serve as a reliable point of contact throughout the candidate journey, ensuring timely communication and coordinating travel or reimbursement logistics when required. Prepare offer documentation and new-hire paperwork for approval, initiate and track background checks, drug screening, references, and applicable clearance processes, and ensure smooth handoffs to onboarding. Maintain accurate and up-to-date applicant, requisition, and compliance records, including data required for federal contractor reporting, and produce recurring recruiting pipeline reports. Administer the HRIS on a day-to-day basis, including employee and job data, user permissions, workflows, templates, requisitions, offers, documents, reporting, and data audits. Process employee lifecycle transactions such as new hires, job and status changes, transfers, and separations while maintaining confidential personnel, I-9, and related records in accordance with retention requirements. Coordinate onboarding and orientation logistics, including new-hire materials, equipment, systems access, accounts, and day-one readiness. Prepare recurring and ad hoc HR reports covering headcount, turnover, open requisitions, time-to-fill, and relevant compliance data, while supporting audits, benefits renewals, and external information requests. Maintain HR and recruiting procedures, checklists, templates, trackers, calendars, meeting notes, and action items to ensure processes remain organized and current. Serve as the first point of contact for routine employee, manager, and candidate questions related to HR processes, PTO, payroll timing, benefits enrollment mechanics, HRIS navigation, employment verification, and recruiting status. Escalate questions involving policy interpretation, benefits, payroll, legal matters, or other sensitive issues with the relevant facts, documentation, and context already gathered. Handle confidential compensati