Site Project Specialist

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Site Project Specialist based in United States. This role supports the successful execution of complex field projects within the power generation and energy infrastructure sector. You’ll coordinate materials, equipment, logistics, documentation, site administration, and project activities from delivery through handover. The position combines hands-on site coordination with project administration, requiring strong organization and attention to detail. You’ll work closely with project managers, site leadership, construction teams, subcontractors, suppliers, and other stakeholders. A key focus will be ensuring materials are accurately received, inspected, stored, preserved, tracked, and available when needed. The role also contributes to site compliance, reporting, procurement, workforce administration, and operational efficiency. Frequent travel, extended field assignments, weekends, holidays, and overtime may be required based on project needs. Lead material-handling activities and procedures for assigned site projects, ensuring equipment and materials are properly received, inspected, controlled, stored, preserved, and transferred to construction teams or subcontractors. Verify shipments against master shipping lists and individual packing lists, identifying missing, damaged, or incorrect items and documenting findings with photographs, drawings, and detailed inspection records. Establish and maintain systems for material receipt, inventory, storage, release, stock control, and accessibility in coordination with project teams and erection subcontractors. Ensure materials are stored and preserved according to packing-list requirements, manufacturer recommendations, company specifications, and applicable industry standards. Monitor logistics from ports, airports, warehouses, and other locations to project sites, including temporary import and export requirements where applicable. Procure local supplies and consumables as directed by project management and in accordance with established procedures. Maintain inventory visibility and ensure logistics boxes and equipment remain aligned with installation schedules and project requirements. Maintain complete documentation for deliveries, inspections, preservation activities, damages, missing components, daily events, and material-related claims or disputes. Provide regular updates to site leadership regarding missing or damaged materials and coordinate follow-up actions to support timely replacement or resolution. Participate in inspections, site meetings, and project coordination activities while maintaining compliance with environmental, health, and safety requirements. Manage required site documentation, containment records, reports, correspondence, and administrative files. Support project managers and site managers with workforce administration, including time-sheet collection, work-hour tracking, personnel documentation, and scheduled or ad hoc operational reporting. Support site procurement, purchasing, invoice tracking, petty cash administration, monthly billing summaries, and maintenance of financial and purchasing records. Coordinate accommodation and travel arrangements for new expatriate staff and site management personnel and assist with visa-related processes when required. Coordinate equipment and material transportation from warehouses and maintain associated shipping documentation. Maintain administrative supplies, purchase orders, calendars, correspondence, and filing systems while supporting day-to-day site office operations. Ensure local authority requirements and applicable site procedures are understood and followed in coordination with site leadership. Perform additional duties as required to support project execution, operational efficiency, and field service objectives. Requirements: Higher Diploma or bachelor’s degree, preferably i