Executive Search Operations Analyst

Flagship Pioneering is a scientific innovation engine that invents and builds companies that change the world. We bring together the greatest scientific minds with entrepreneurial company builders and assemble the capital to allow them to take courageous leaps in human health, sustainability, and beyond. What sets Flagship apart is our ability to advance biotechnology by uniting life science innovation, company creation, and capital investment under one roof in a way that is largely without precedent. Our team of scientists, entrepreneurial leaders, and professional capital managers are each aligned around an institutionalized process that enables us to innovate and create breakthroughs for the benefit of people and planet. Many of the companies Flagship has founded have addressed humanity’s most urgent challenges: vaccinating billions of people against COVID-19, curing intractable diseases, improving human health, preempting illness, and feeding the world by improving the resiliency and sustainability of agriculture. Flagship has been recognized twice on FORTUNE’s “Change the World” list, an annual ranking of companies that have made a positive social and environmental impact through activities that are part of their core business strategies, and has been named four times to Fast Company’s annual list of the World’s Most Innovative Companies. Position Summary We are seeking an Executive Search Operations Analyst to join Flagship Pioneering’s Talent Acquisition team. In this hands-on role, you will support executive search execution across Flagship and its portfolio companies, with a strong focus on back-end AI-focused operations, such as template creation for reporting and content support. The ideal candidate is highly proactive, organized, detail-oriented, and comfortable using AI-enabled tools to build and refine recruiting materials, streamline documentation and enable workflows to move with precision and urgency. Key Responsibilities Recruiting operations & coordination Support day-to-day search execution by creating, maintaining and updating materials and internal documentation using AI-forward tools and workflows Create and refine templates for job descriptions, status updates, candidate reports, debrief materials, and other executive search documents to ensure consistency across recruitment-related projects Partner with recruiters to keep workstreams organized and efficient, action items clear, and deadlines on track Maintain accurate, up-to-date records and candidate data to support consistent project management and execution across active searches Ensure accurate and timely entry of candidate data, search activity, and status updates in Greenhouse ATS to maintain data integrity for current and future recruitment and pipelining efforts AI-Enabled Execution Use AI-enabled tools to improve speed, quality, and consistency of routine search operations, template development, reporting, and written communication Apply new tools and techniques to strengthen workflow organization, summarization, and documentation Stay current on internal Flagship priorities and business needs that affect executive search and talent acquisition workflows Reporting, Data, and Workflow Support Leverage AI-enabled tools and templates to build and maintain dashboards, trackers, and recurring reporting that provide actionable insights into executive search activity, candidate pipelines, and search progress. Prepare client-ready candidate summaries, search updates, and other documentation to support assessment and decision-making Identify opportunities to reduce manual work and improve process efficiency through better use of systems, templates, and automation Internal Stakeholder Support Proactively communicate and provide professional support to internal stakeholders throughout the executive search life cycle Support a high-touch internal experience by ensuring accurate information, timely follow-up, and smooth workflow execution. Maintain confide