Senior Administrative Assistant

Flagship Pioneering is a bioplatform innovation company that invents and builds platform companies that change the world. We bring together the greatest scientific minds with entrepreneurial company builders and assemble the capital to allow them to take courageous leaps. Those big leaps in human health and sustainability exponentially accelerate scientific progress in areas ranging from cancer detection and treatment to nature-positive agriculture. What sets Flagship apart is our ability to advance biotechnology by uniting life science innovation, company creation, and capital investment under one roof in a way that is largely without precedent. Our scientific founders, entrepreneurial leaders, and professional capital managers are each aligned around an institutionalized process that enables us to innovate and transform for the benefit of people and planet. Many of the companies Flagship has founded have addressed humanity’s most urgent challenges: vaccinating billions of people against COVID-19, curing intractable diseases, improving human health, preempting illness, and feeding the world by improving the resiliency and sustainability of agriculture. Flagship has been recognized twice on FORTUNE’s “Change the World” list, an annual ranking of companies that have made a positive social and environmental impact through activities that are part of their core business strategies, and has been twice named to Fast Company’s annual list of the World’s Most Innovative Companies. Position Summary: We are seeking a Senior Administrative Assistant to provide high-quality administrative and operational support that enables leaders and teams to operate efficiently and effectively. This role is responsible for managing calendars, coordinating meetings and travel, planning events, preparing materials, and supporting day-to-day business operations. Success in this position requires exceptional organization, sound judgment, attention to detail, strong communication skills, and the ability to anticipate needs while managing multiple competing priorities in a fast-paced, collaborative environment. For this opportunity, we are seeking a dynamic individual to manage the day-to-day operations for our Chief Scientific Officer of Pioneering Medicines, and the Research leadership team. The successful candidate will be able to thrive in a fast-paced matrix environment, be flexible with exceptional multi-tasking skills to manage competing priorities and work in a dynamic collaborative team. This position requires great attention to detail, organization, collaboration and professionalism, and the ability to maintain an efficient business environment. Key Responsibilities: Assist several leaders with calendar management, including planning and scheduling of regular and one-off meetings. Assist leaders with travel and expense systems and reporting. Partner with leadership to support preparation for and delivery of meetings, agendas, reports, and presentations. Support department communications initiatives, including regular updates to colleagues, communications to leadership Contribute to employee morale by organizing team events and engagement activities Act as point of contact for guests of the department before, during and after visits Plan and manage department events such as Scientific Advisory Board meetings, department offsites, team meetings, celebrations, etc. Help to manage and optimize office space and support any future office / laboratory relocations to minimize disruption and help colleagues maintain productivity. Act as the first line of defense for our IT team by troubleshooting minor technical issues related to conference rooms, Teams glitches, forgotten laptop chargers/adapters etc. Provide occasional administrative support as needed to key members of the broader team by serving as backup Assistant during vacations/leaves etc Participate in special projects as they come up based on your interests, career goals, and capacity. Qualificat