Founder's Associate - Warsaw, PL

Become the operational anchor and “second brain” to CIC’s Founder and Executive Chair. You will protect Tim’s time, preserve context, close loops, and help turn a remarkable range of relationships, ideas, and commitments into action. This is, at its core, an executive-assistance role - but one with unusually broad strategic and creative reach. You will own the calendar and inbox, masterplan complex international travel, keep important commitments from disappearing, research people and opportunities, steward senior relationships, and help operate Tim’s podcast and public communications. It shares much with a traditional Executive Assistant or Chief of Staff position, but with a broader connotation: a generalist working alongside Tim in his missions. An AI-forward Founder’s Office We want this role to use AI aggressively and thoughtfully: building durable institutional memory, automating routine work, improving research and communication, and continually redesigning inefficient processes. Curiosity and experimentation matter more than arriving with a particular tool stack. ABOUT CIC CIC builds and connects thriving innovation communities around the world. Founded in 1999 in Cambridge, MA, we were one of the first companies to offer flexible office space and coworking. We manage a global network of innovation-focused workspace, laboratories, and event space across North America, Europe, and Asia, and continue to expand globally. ABOUT CIC WARSAW Opened in 2020, CIC Warsaw is one of the largest innovation-oriented centers in Europe. Our campus is located directly next to the Warsaw Central train station and is housed within Varso Place, a landmark on Warsaw’s map with the tallest building in the EU. Our Community and Relationship teams work closely to provide the best experience to our members. In addition, our Campus is also home to several global teams - including Finance, IT, Software, Recruitment, and Marketing—who support our global efforts. Learn more about us here. YOUR DAY-TO-DAY WORK As a Founder's Associate you will be responsible for protecting Tim's time, preserving context, closing loops, and helping turn a remarkable range of relationships, ideas, and commitments into action, while working closely with our Founder and Executive Chair. This is, at its core, an executive-assistance role - but one with unusually broad strategic and creative reach. It shares much with a traditional Executive Assistant or Chief of Staff position, but with a broader connotation: a generalist working alongside Tim in his missions. Potential responsibilities will include: Executive operations. Take end-to-end ownership of Tim's calendar and inbox—triaging, prioritizing, drafting and sending routine responses—and recommend what to accept, decline, delegate, shorten, combine, move or cancel. International travel. Plan complex, multi-country travel end to end, spot disruptions early, and redesign plans calmly when circumstances change. Continuity and decision support. Maintain a trusted system for commitments, decisions, priorities, and follow-ups; prepare concise briefings; research unfamiliar topics; and bring recommendations, not just information. Relationship stewardship. Help Tim stay meaningfully connected to senior colleagues, entrepreneurs, government leaders, diplomats, and partners around the world, including thoughtful outreach before trips. Podcast and media operations. Support Tim's podcast, Where Innovation Happens, including guest research, scheduling, publishing, subtitles, descriptions, clips, social promotion, and basic performance tracking. AI-forward ways of working. Use AI aggressively and thoughtfully: building durable institutional memory, automating routine work, improving research and communication, and continually redesigning inefficient processes. THE RHYTHM OF THE ROLE Tim spends roughly 60% of his time in Boston, 25% in Tokyo, and the remainder mainly in Europe and the Middle East. Roughly three to four months of th