Administrative Assistant

Company Information For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer. Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations. If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer! What We Are Looking For: Cardenas Marketing Network (“CMN”) is a growing organization seeking a highly organized and dependable professional to provide administrative support. The ideal candidate is detail-oriented, collaborative, and comfortable managing multiple responsibilities while maintaining professionalism, discretion, and clear communication. This position supports a range of administrative functions, including scheduling, writing and editing, coordinating information, organizing files, and communicating updates to relevant team members. The role also works closely with the Executive Assistant to support day-to-day organizational and administrative needs. The ideal candidate will bring strong administrative skills, sound judgment, initiative, and the ability to manage priorities effectively. What You Will Be Doing: Administrative Responsibilities Acts as a point of contact and direct representative of the CEO Demonstrates efficient time management while maintaining several projects Drafts, edits, and proofreads documents and reports Performs regular audit of contact information Organizes and coordinates meetings including taking minutes, distributing relevant materials, communicating and implementing logistics for internal and external meetings such as venue, transportation, and technology setup Maintains physical and digital filing systems to ensure easy access to important documents, contracts, and reports Exercises discretion related to all confidential Company information Manages and regularly updates the central touring calendar regarding new show announcements Keeps records on all CMN vehicles and ensures registration and insurance is up to date Creates and audits all CMN event memorabilia and Company apparel Executes monthly expense reports, including reimbursement and reconciliation Acts as a point of contact for press inquiries and publications Builds and maintains positive relationships with clients, vendors, and employees Facility Management Responsibilities Oversees general office operations, including ordering supplies, managing office equipment, etc. Supports the executive assistant in overseeing the building maintenance staff to ensure the facilities are correctly maintained Coordinates maintenance and facility repairs when needed Works with maintenance team to ensure maintenance related appointments are scheduled (i.e., elevator inspections, safety equipment inspections, etc.) Supports the executive assistant with identifying and executing facility improvements Works with maintenance staff to ensure all CMN vehicles receive regular maintenance Personal Assistant Responsibilities Manages the CEO's calendar, schedules meetings, appointments, travel arrangements Implements utmost discretion with sensitive and confidential information in all matters related to the CEO's office Maintains incoming and outgoing communications on behalf of the CEO, including phone calls, emai